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December 22, 2014 | 30th Kislev 5775

Camp Administrator - 6 Points Sci-Tech Academy

About 6 Points Sci-Tech Academy:
URJ 6 Points Sci-Tech Academy, opening in summer 2014 is the first Jewish science and technology camp. 6 Points Sci-Tech welcomes young Jewish scientists and innovators entering grades 5-9 to the campus of the prestigious Governor's Academy in Byfield, MA, where campers will learn and have fun in top-notch educational and recreational facilities with expert instructors and caring counselors. At 6 Points Sci-Tech, campers participate in an immersive, hands-on environment that nurtures their passion for exploration and creativity, all within the familiar traditions and welcoming community of a Reform Jewish summer camp. Our 2-week sessions include instruction in robotics and engineering, video game design, environmental science, digital media productive, and a variety of electives.

Job Summary:


The Camp Administrator is a crucial member of the professional staff with respect to administration, enrollment and communications. The Camp Administrator is the first point of contact and provides concierge-level service while maintaining responsibility for the oversight and management of all full enrollment processes as well as communications with clients with respect to prospective registration and summer preparation. The Camp Administrator oversees the execution and implementation of important areas and projects including camper care, and fulfillment of vital tasks as a member of the leadership team throughout the year.


Essential Functions:

Management of Camp Enrollment Processes:
•    Planning and enhancement of enrollment procedures and policies for 6 Points Sci-Tech Academy, in partnership with directors and in coordination/accordance with the Union for Judaism (URJ).
•    Maintenance of all up-to-date information, schedules, policies and record-keeping related to enrollment.
•    Reporting, analysis and communication of enrollment performance and trends, as required.
•    Expert-level understanding and use of CampMinder enrollment and essential systems.

Client Communications
•    Effective communications as primary contact via telephone and/or e-mail for stakeholders such as families, prospects, staff and others via camp office.
•    Coordinator for camper care resources, intake procedures and resources for camp families and staff members.
•    Communication with parents with regard to travel to/from camp and communication with parents directly so that parents know their child has safely arrived at camp or other destination.
•    Maintenance of prospective camp family databases, lead management and reminders.
•    Coordinate and assist in assembling regular email communications and news with parents, congregational professionals, etc.

Management & Support of Administration
•    Coordinate travel to/from camp including organizing camper air travel, bus travel, airport pickup, coordinating flights for campers, and ensuring their safe transportation to/from camp.
•    Supervision of summer office staff and management of all summer administrative processes.
•    The Camp Administrator will oversee and/or execute specific areas of administration. Some responsibilities will be as the primary manager, while others will be in a support role. Areas to be considered may include:
o    Data entry, project tracking and/or correspondence.
o    Financial Assistance program coordination and/or correspondence.
o    Congregational communications and database/contact management.
o    Camp Council (board) communications and/or meeting coordination.
o    Coordination and/or maintenance of camp business office calendar and staff meetings.
o    Administrative Support for Director
o    Provide assistance with responsibilities such as bookkeeping, filing, expense reimbursement, billing, vendor communications or other areas as needed and afforded in schedule.


Additional Responsibilities
•    Participate in cohort of URJ Camping System’s professionals (including others in similar positions at other URJ camps) and actively seek to develop skill set through communication with cohort colleagues and attendance at professional development activities and conferences.
•    Other responsibilities as directed by supervisor.

Minimum Qualifications:
•    Significant experience in a camp environment is strongly preferred, while prior success in work settings is required.
•    Working knowledge of Microsoft Excel and the ability to learn new computer technologies easily and quickly.
•    Proven ability to be highly organized and efficient and the ability to effectively multi-task are required.
•    High potential for success with client service, administration and project management is required.
•    The ability to work independently and proactively, as well as the capacity for effective collaboration and support of others, is required.
•    Familiarity with Judaism and Jewish education (formal and/or informal) is highly desirable.
•    A positive outlook, winning smile and high level of enthusiasm for making a difference in the lives of Jewish children, adults and families is essential.

Physical Requirements:
As this is a full-time, year-round, position, the Camp Administrator must be able to maintain a work week of 35 hours.
•    Summer hours may be different for operations management, from June 15-Aug 15.
•    Participation in professional development programs, including annual conferences and gatherings, is expected.

Please send resume and cover letter to careers@urj.org.

 
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