Some basic guidelines to help you keep your members' private information safe.
Remembering that your website is available to anyone, anywhere, at any time, you will want to include in your web policy that no personal phone numbers, emails or home addresses be on the web. If you post your congregations bulletin online, this information should be stripped from the document before it is turned into a PDF.
Include on your school, youth group and other activity registration forms a checkbox stating permission is granted to use photographs in publicity materials. School officials should keep a list of families that have not given permission and take care to eliminate from your website any photos of their children.
Group shots, silhouettes, long-distance views, and other photos that don't feature anyone in particular require no special permission for publishing on the web.
Adults: when they are featured and easily identified (i.e., they are the main or only subject of the picture), make sure you have their permission.
Children: if they are the primary subject of the photo, and even if their parents have given their okay on the registration form, take the extra step of calling the parents to let them know you are considering using their childs photo.