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November 1, 2014 | 8th Cheshvan 5775

Protecting Your Members' Privacy

Some basic guidelines to help you keep your members' private information safe.

Remembering that your website is available to anyone, anywhere, at any time, you will want to include in your web policy that no personal phone numbers, emails or home addresses be on the web. If you post your congregation’s bulletin online, this information should be stripped from the document before it is turned into a PDF.

Instead, we recommend you either create alias email accounts for your key leaders (i.e., president@yourcongregation.org, rabbi@yourcongregation.org) or have all emails sent to a single inbox such as info@yourcongregation.org. Phone calls should be directed to the congregational office.

Photography Guidelines

  1. Include on your school, youth group and other activity registration forms a checkbox stating permission is granted to use photographs in publicity materials. School officials should keep a list of families that have not given permission and take care to eliminate from your website any photos of their children.

  2. Group shots, silhouettes, long-distance views, and other photos that don't feature anyone in particular require no special permission for publishing on the web.

  3. Adults: when they are featured and easily identified (i.e., they are the main or only subject of the picture), make sure you have their permission.

  4. Children: if they are the primary subject of the photo, and even if their parents have given their okay on the registration form, take the extra step of calling the parents to let them know you are considering using their child’s photo.

Comments

Member, RJ Web-Builder

February 4, 2010
08:40 AM

Privacy

I imagine this refers to an open website. Can what in a password protected area be more open, eg. actual phone numbers/addresses of members?

http://urj.org//cong/technology/websites//?syspage=article&item_id=4819

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