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September 1, 2014 | 6th Elul 5774
FAQs
ACCOMMODATIONS
 
Q. What are the accommodations like for YEC?
A. We will be staying at the LAX Hilton Hotel. Accommodations will be single or double occupancy depending on your registration option.

Q. Do I need to make my own hotel reservations?
A. No. Your hotel reservation is included in the full YEC package.

Q. If I don't know anyone going to the conference, but don't want my own room, will you find a roommate for me?
A. Those who register for the full YEC package with double occupancy will have an opportunity to name a roommate. Those who register for a double occupancy room and do not name a roommate will automatically be matched with another YEC participant who needs a roommate. If you have questions or concerns about getting a roommate, please email the YEC staff at yec@urj.org.

 
Q. Are there other places to stay in the area if I don't want to stay in the hotel?
A. If you choose not to stay in the LAX Hilton Hotel, you will need to register for the conference as a commuter. Commuter registration includes all your meals and program materials, but not hotel room. There are other hotels in the area, but we cannot guarantee any room rates nor help you secure a room. The URJ has secured a discounted rate at the convention hotel, so be aware that it may in fact be more expensive to stay in a different hotel.

Q. Will I be housed on the same floor as NFTYites?
A. All NFTYites will be housed on the same floors in the hotel, with Resident Advisors and URJ staff housed there to provide appropriate supervision. We do our best to house the YEC participants on separate floors from the NFTYites.

Q. Will there be any way that I can arrange for babysitting during the conference?
Please contact the conference hotel directly for a list of recommendations.

 
TRANSPORTATION
 
Is there transportation between the hotel and airport/train station?
We will provide transportation for YEC and NFTY Convention participants from the airport to the hotel during specific times on opening and closing days of the convention. NFTY representatives will be at the airport and the train station during specific times.

Please visit the NFTY Convention Travel page for the NFTY arrival and departure guidelines and use this information when making your travel arrangements. If arrival or departure is not within the time frames listed below, the participant will be responsible for his or her own transportation to and from the hotel.

YEC participants are only obligated to follow these guidelines if you wish to travel on the NFTY buses to and from the airport or train station.

Please note that the travel equalization reimbursement offered on the NFTY website is only for teens. YEC participants are not eligible.

For all of your travel questions, please refer to the NFTY Convention Travel Webpage. NFTYites may not drive themselves, so we have provided information about parking below.

Q. Is there parking in the hotel? How much does it cost?
A. Yes, visit the hotel's website for costs.

 


APPROPRIATE DRESS

 
Q. What kinds of clothes should I pack for YEC?
A. Most of the event is casual or business casual, but please bring appropriate clothing for Shabbat and a final celebratory dinner on Monday night. For Shabbat men should wear khakis or nice pants, nice shirts, sweaters, and nice shoes. Coats and ties are optional, but suggested. For Shabbat women should wear nice shirts, sweaters, khakis, nice pants and/or skirts and nice shoes. Skirts and dresses are optional, but suggested.
 

REGISTRATION POLICIES, FEES AND DEADLINES

 
Q. What is the deadline for registering for YEC?
A. After January 3, 2013, all registration is on a space-available basis only. To receive our early-bird rate, you must register by December 17, 2012.
 
Q. What is the cost of YEC?
A. The price of Youth Engagement Conference is:

If you register by December 17, 2012
$1075 USD, double occupancy
$1325 USD, single occupancy

If you register after December 17, 2012
$1175 USD, double occupancy
$1425 USD single occupancy

 
Q. I plan on bringing my family with me to YEC. Should I register at the single or double occupancy rate?
A. The double occupancy rate is for YEC participants who want to be housed with other YEC participants in a double/double room. Those who want to be housed with a spouse/partner and/or other family members should register at the single occupancy rate and request either a king room or a double/double room. There will be an extremely limited number of cots/roll-a-way beds available in the hotel.
 
Q. What is your refund and/or cancellation policy?
A.  We recognize that our participants may need to cancel after registering for an event. We have created a policy for refunds that considers our financial obligations for the event and our desire to refund as much of the registration fees paid as possible. All cancellations must be sent to the YEC registrar in writing - either by mail, fax (212-650-4064) or email (yec@urj.org). Refunds are sent approximately six weeks after the conclusion of the event. If you need to cancel, the registration fees you paid will be refunded as follows:

• Through January 3, 2013 – full refund minus the $75.00 non-refundable deposit
• Through January 29, 2013 – refund of all but a $325.00 cancellation fee. This fee is required in order for us to cover our contractual obligations to the hotel.

After January 29, 2013 we will not be able to issue any refunds for cancellation. If you have a documented medical emergency and must cancel after January 29, 2013 you will be refunded all but the $325.00 cancellation fee. All cancellation requests must be in writing to the YEC registrar. We will accept cancellations by email to yec@urj.org . We’re sorry, but we cannot accept cancellations over the phone.

 

SCHOLARSHIPS

 
Q. Are there scholarships available from NFTY for YEC?
A. We have limited scholarship assistance available. Please visit our scholarships page for more details.
 
Q. What are some other resources for finding ways to subsidize the cost of the YEC?
A. There are a variety of resources youth workers can turn to for financial support. We encourage you to check out the potential resources in your community:

  • Many participants have received financial assistance from their congregations to help subsidize the cost of Youth Engagement Conference. Speak with your congregational rabbi, executive director or president to see what kind of support may be available to you.
  • Local Bureaus of Jewish Education and Jewish Federations often have grants that are given to educators and youth workers for professional development.
Q. How should I pay for the YEC if I am seeking scholarship assistance from my congregation or another source?
A. You may register and pay for the YEC using our online registration even if you are receiving scholarship assistance. Please visit our YEC scholarship information page for step by step instructions about how to register and pay for Youth Engagement Conference.
 

SECURITY

Q. What security measures will be in place to insure the safety of participants?
A. As in all of our programs, health and safety is our foremost concern. Hotel security will be on duty 24 hours a day supervising all access to the hotel. All participants and staff will be required wear identification badges at all times. Visit the NFTY Convention safety and security pagee for more information.
 

SPECIAL DIETARY NEEDSS

Q. Do you provide meal options for vegetarians and people who keep kosher?
A. Our meals will be kosher style. If meat is being served, there will be a vegetarian option.
 

CONTACTING OTHERS DURING THE YEC

 
Q. How can I get in touch with URJ staff at the YEC/NFTY Convention?
A. You will be able to the call the hotel to get in touch with us through the NFTY/YEC Office that will be open on-site during the event. The phone number will be sent in final event communications.
 
Q. How do I get in touch with my own NFTYites during the Convention/YEC?
A. While busy engaging in learning and fun, we know you will want to also check in with their NFTYites who are delegates to NFTY Convention. There are several ways that we recommend you do this:
  1. Call them in their hotel room, or ask them to call you in your room at a prearranged time.

  2. Exchange cell phone numbers and check in with them that way.
  3. YEC participants will often eat meals with NFTYites. Check the schedule and arrange to check in with each other during that meal.
  4. Check in with them during the regional meetings that YEC participants will be attending along with the NFTYites.

We strongly recommend that YEC participants do not go into their teens’ hotel rooms, as it is important to respect their privacy as you would in their homes.

 


ADDITIONAL INFORMATIONN

 
Q. If I have more questions, who do I contact? yec@urj.org or call the NFTY Convention/YEC hotline at 212-650-4031.
 
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